CASE STUDY

UrbanCore Leverages Togal.AI + Zebel Integration

UrbanCore Leverages Togal.AI + Zebel Integration

Powering Preconstruction at Breakneck Speed

UrbanCore Construction is a rapidly growing general contracting company, facing a common challenge: Managing increasingly complex preconstruction projects while maintaining speed, accuracy, and high client satisfaction.

Historically, UrbanCore relied on manual takeoffs, spreadsheets, and iterative cost estimation processes. This workflow was slow, prone to errors, and difficult to scale. As the number and complexity of projects grew, the team felt the strain and decided to explore new opportunities to streamline their workflows.

Togal.AI + Zebel: An Innovative Combo

UrbanCore found its answer in the integration of Togal.AI and Zebel, two powerful preconstruction tools, each excelling in its domain:

  • Togal.AI: An AI-powered, cloud-based takeoff platform that automatically detects, measures, and classifies project spaces and features in seconds. With tools like Togal.CHAT and cloud collaboration, the platform allows teams to complete takeoffs up to 80% faster while eliminating tedious manual work.
  • Zebel: A data-driven cost estimating tool that leverages historical cost data to quickly generate conceptual and detailed estimates, including subcontractor bid spreads and GMP pricing.

By integrating Togal.AI and Zebel, UrbanCore could take off quantities in Togal.AI and seamlessly transfer them into Zebel for real-time cost estimates. This created a smooth, end-to-end workflow from document upload to accurate GMP-level estimates.

“We can generate pricing and design feedback almost instantaneously, which was unthinkable before this integration. It’s changed the way we interact with our clients.” Chris Barnhardt, Preconstruction Manager, UrbanCore Construction

Process and Learnings

UrbanCore’s preconstruction workflow starts with uploading project documents into Togal.AI, where the AI-backed takeoff software quickly generates accurate quantities. Even new interns at UrbanCore become proficient with the tool in weeks, producing takeoffs ready for estimating.

After that, the quantities captured in Togal.AI are funneled directly into Zebel for precise pricing estimates. The process is so fast that the UrbanCore team has produced estimates during live client meetings.

Beyond saving time, UrbanCore also discovered room to innovate. The team can now run iterative preconstruction cycles quickly, making adjustments and providing client feedback in near real-time; something previously unimaginable.

The time we save on tedious takeoffs allows us to focus on higher-impact work, like design workshops and early-stage planning. That’s a clear differentiator for our clients.” John Reid, Director of Preconstruction, UrbanCore Construction

Outcome

The results of the Togal.AI + Zebel integration have been transformative:

  • Faster Preconstruction Cycles: UrbanCore completes takeoffs and estimates far more quickly than ever before, drastically reducing project turnaround time.
  • Efficiency: Repetitive manual tasks are eliminated, freeing team members to focus on higher-value activities, such as design workshops, early-stage planning, and proactive client engagement.
  • Enhanced Accuracy: The integration minimizes errors and oversights that previously caused costly miscalculations and time-consuming corrections.
  • Process Standardization: All team members use the same naming conventions, formulas, and libraries, reducing confusion, and making handoffs seamless.
  • Predictable Capacity: UrbanCore can handle more projects without necessarily expanding headcount, making preconstruction effort more predictable and scalable.
  • Better Client Experience: Faster, iterative estimates enable developers to make informed decisions early, enhancing trust and satisfaction.
  • Business Growth: While exact numbers aren’t disclosed, UrbanCore reports increased preconstruction capacity, higher project throughput, and a stronger competitive position — all thanks to the efficiency and reliability of this integrated workflow.

The integration of Togal.AI and Zebel has allowed UrbanCore to rethink what preconstruction can look like. It’s no longer just a series of manual tasks, but a streamlined, intelligent, and collaborative process that empowers both the team and their clients.